Current Section
Vendors and Booths
Arvada Harvest Festival
It is our pleasure to invite you to be a part of this year’s Arvada Harvest Festival. I have enclosed a midway booth space application form for your signature and a copy of the rules and regulations for booth operations for your information.
The location of the 2010 Festival is in Olde Town Arvada. We will have check-in and booth set-up on Friday, September 10, from 1:00 p.m. on and there will be personnel on site if you need assistance in finding your space. Note that festival days are Friday, Saturday, & Sunday. Please remember that we rent the space only and it is up to you to design and transport your booth. No refunds will be made because of inclement weather during the festival.
Our operating hours will be as follows:
Day Date Hours
Friday September 10th 5 pm to 10:30 p.m.
Saturday September 11th 11 am to 10:30 p.m.
Sunday September 12th 11 am to 5 pm
Please mail back your application and checks or money orders as soon as possible as earlier postmarks are considered while assigning booth locations. If you’re planning to serve food, be mindful that the Jefferson County Health Department requires that their paperwork must be returned to them 15 days prior to the event. No sales or gifts of water, soft drinks, energy or sport drinks are permitted. Sales of lemonade, smoothies, coffee, tea, and hot chocolate are allowed. Also, all food booths will be required to have their own fire extinguishers, so please check the Rules and Regulations for Booth Operations to determine the appropriate kind and size you will need. Reservation confirmation with a map indicating your booth location will be mailed to you approximately one week before the festival. Electrical power is certain only during operating hours indicated above. Note also that the midway is very dark at night so it is essential that you provide flourescent booth illumination.
If I can do anything to improve your time with us, please contact me at 303-421-2032. We look forward to seeing you there.
Sincerely,
Dave Giddings, Booth Space Chair
2010 Arvada Harvest Festival
2010 Arvada Harvest Festival
Rules and Regulations for Booth Operations:
1. Each operator must return the following items:
a. A completed and signed application
b. A check or money order in the amount of the booth rental fee
c. A $25.00 check for the refundable trash deposit
(Both checks made out to Arvada Harvest Festival – or use one money order for both fees.)
b. A check or money order in the amount of the booth rental fee
c. A $25.00 check for the refundable trash deposit
(Both checks made out to Arvada Harvest Festival – or use one money order for both fees.)
Return all items by September 6th 2010 to: Arvada Harvest Festival, 7022 Quail St., Arvada, CO 80004. Incomplete or unsigned forms will be returned and no refunds will be made after September 9, 2010.
2. Each operator will be assigned a location and space number(s). Operators are responsible for designing and supplying their own booths as this agreement applies to rental space only. Numbers and space size will be marked by 5 p.m. on Wednesday, September 8th. Any operator whose booth exceeds the assigned space will be asked to either modify the booth so that it fits into its assigned space or relocate it if modifications are not possible, so please measure your booth carefully and include walkways or overhangs if necessary for your operation.
3. All operators will be notified of application acceptance and booth space assignment by mail on or before September 8th, so please notify the Booth Space Chairman, (303)421-2032, if you do not receive notification by this date. Dissatisfaction with a space assignment is not considered grounds for a refund.
4. Each operator may bring one vehicle on the grounds for set-up. All vehicles must be removed from the grounds ½ hour prior to the opening of the festival. Any vehicle towed from the festival site will be at the owner’s expense.
5. All booths must be set up before Friday, September 10th at 5 p.m. Reserved space may be released and filled if not checked in by then, with no refund due.
6. NOTE: ALL FOOD BOOTHS MUST CONTAIN A 10 LB. BC OR ABC FIRE EXTINGUISHER. All extinguishers shall be FULLY CHARGED and have a current inspection tag and unbroken seal. All food booths are required to supply their own fire extinguisher. All canopies, canvas, tarps, plastic or rainproof materials must be FIRE RETARDANT APPROVED. Electrical and fire inspections will be made on September 11th prior to opening. Any questions, please contact Sparky Shriver with the Arvada Fire Marshal’s Office at (303) 425-0905.
7. No exclusive sales rights or guarantees on location will be granted. The Festival Committee reserves the right to restrict exhibitors with respect to methods of operation and display of materials. ENTERTAINMENT OR MUSIC shall be confined to inside the booth and Festival Chairman reserves the right to close any booth without refund if they determine the booth interrupts adjoining booths or the Festival in general. If, for any reason, an exhibit or its contents is deemed objectionable by the Festival Committee, the exhibit will be removed from the grounds without refund. Decision of the Booth Space Chairman is final.
8. Minimal security is provided during and after Festival hours with the Arvada Police patrolling the grounds and surrounding areas, however, the Arvada Harvest Festival Committee or its agents will not be responsible for damage, theft or loss to exhibitor property.
9. Hours of operation are as follows:
Friday, September 10th 5 p.m. – 10:30 p.m. - setup Friday (street closes to traffic at noon Friday).
Saturday, September 11th 11 a.m. – 10:30 p.m.
Sunday, September 12th 11 a.m. - 5 p.m.
All booths must be opened at the designated hours of the Festival. Booths cannot be dismantled until the close of the Festival or with permission of the Booth Space Chairman.
10. Operators may be banned from this and future Festivals if:
a. Booths are not removed and space cleaned before 5 am Monday, September 13th;
b. The operator buys a booth for resale;
c. The operator misrepresents the category their booth falls under;
d. The operator misrepresents or changes the items sold without the Booth Space Chairman’s approval;
e. The operator or authorized members conduct is detrimental to the best interests of the Festival;
f. The operator violates any of the rules or regulations of the Festival.
b. The operator buys a booth for resale;
c. The operator misrepresents the category their booth falls under;
d. The operator misrepresents or changes the items sold without the Booth Space Chairman’s approval;
e. The operator or authorized members conduct is detrimental to the best interests of the Festival;
f. The operator violates any of the rules or regulations of the Festival.
11. All booths must be freestanding, no stakes or guidelines unless pre-approved by the Booth Space Chairman.
12. A $25 refundable trash deposit is included in the registration fee. All operators will be responsible for keeping their area free of trash. Trash must be emptied daily into the large dumpsters (not the small containers for the public use) and booths cleaned nightly. Any excess trash will be grounds for a clean-up charge with loss of trash deposit.
13. No beverages may be sold or given away. No dangerous or messy merchandise may be sold, i.e. no knives or silly string, etc.
14. Booths will be supplied with 200 watts of 120 volt power during Festival operating hours only, at no additional charge, although operators must supply their own extension cord hookups which can require 100 feet of either S.O. or S.J.O. #12/3 three prong plug/receptacle. Operators will be allowed to bring generators to the Festival with permission of the festival. Additional 120 volt power is available with a $35 surcharge.
15. Lighting must be fluorescent type and limited to a cumulative total of 200 watts.
16. Food concessions must comply with all current health standards, state, county, and local laws. (Call Jefferson County health at (303)239-7084 for food service permits). Food booths will be permitted to serve only the foods listed on the Booth Application form.
17. All raffles and games of chance must comply with state and local laws and regulations. Contact the Arvada Police Department to verify that your game is legal.
18. All operators are responsible for the collection of sales tax to the City of Arvada and the State of Colorado. Contact Ms. Libby Kleppinger at the City of Arvada, (720)898-7105 for details.
19. Operators cannot sell or give their space to another operator without Booth Space Chairman’s approval.
20. Operators and authorized members cannot leave their assigned space to solicit or distribute information or products on the Midway. Walking exhibitors are not allowed on the grounds without approval of Booth Space Chairman. The Festival Committee reserves the right to remove any other persons who are collecting funds, selling items, distributing free materials, or petitioning for causes without permission from the Booth Space Chairman.
21. Operators guarantee that all information provided in the application for booth space is true and correct.
22. Operators agree that the ARVADA HARVEST FESTIVAL COMMITTEE or its agents may revoke all of the booth space rights of the booth operator without refund of any application fees upon violation of the rules set forth.
23. Operators, their agents and authorized personnel agree to hold harmless and indemnify the Arvada Harvest Festival, its committee, officers, agents and representatives (referred to as the Arvada Harvest Festival et al), the owner of the area in which the festival will be held, and the owners of the Festival related property for any action relating to the Arvada Harvest Festival, including theft, damage or injury. Operators agree to pay any reasonable attorney fees and cost incurred to the Arvada Harvest Festival et al as a result of actions by operators which are covered by this agreement.
24. Operators concur that they have read and understand the rules and regulations outlined herein and, it is agreed that these rules are part of this contract and no other agreements whether verbal or written, implied or expressed, shall be binding upon the parties unless in writing and signed by the Chairman of the Arvada Harvest Festival.
Vendors and Booths Calendar
- Sep
- 10
Air Force Brass Band
- 6:00pm-8:00pm
- McIlvoy Pavillion
- This year there will be a performance by the Air Force Band at the park Pavillion at 6:00 Friday night.
View All |
|
Arvada Harvest Festival is a 501(c)(3) Public Charity
5440 Ward Road • Arvada, Colorado 80002
Phone: 303-456-2121 • Fax: 303-425-3443
Report web site problems: arvadaharvestfestival@gmail.com
Report web site problems: arvadaharvestfestival@gmail.com
Page updated on May 10, 2010
